What is an Obeya?
Obeya or Oobeya ( from Japanese 大 部屋) literaly means “large room” or “war room”. Toyota put Obeya into practice back in 1993 launching their first Prius as a part of the Toyota Lean Manufacturing System. Takeshi Uchiyamada, a Toyota Chief Engineer, was given a difficult challenge: designing the car of the 21st century, with very aggressive fuel consumption targets.
In less than three years, the first hybrid car, the Prius, was brought to market – 15 years ahead of the competition.
The Obeya Room
To pull off such a feat, the Chief Engineer also had to invent a new product and process development approach. He designed a new kind of visual management, which has since spread across Toyota engineering offices: the Obeya.
Analogies have been drawn between an Obeya and the bridge of a ship, a war room and even a brain. If you think of an organization as a nervous system, then Obeya would be the brain of the system. It is where information comes to be synthesized and digested, then analyzed and prioritized. Finally, the aim of all this information is to take well informed decisions, using both the power of information as well as .
An Obeya room is a central location in which everyone involved in the value creation process can meet to brainstorm, generate ideas, ask questions, and debate. Obeyas are typically set up with the walls plastered with posters, whiteboards, graphs, and all other relevant information to the project displayed in a clear and logical manner. Obeya rooms fuel creativity, break down silo barriers and increase collaboration on all levels while developing problem-solving skills. An Obeya room can be intended to shorten the Plan-Do-Check-Act (PDCA) cycle. There even is a physical Obeya method where the walls are structured according to PDCA principles.
Often the rooms have iterative meeting rhythms in which the timespan between two Obeya meeting iterations is short (say 2 weeks). This rhythm allows for Continuous Improvement, which is best executed in multiple consecutive small steps instead of an approach that aims for a single solution.
However, the Obeya is not just about the room only, or the visual representation of information. Ultimately Obeya rooms are about installing routines (‘Kata’) to collaborate, manage the business and solve problems more effectively. Otherwise, even though the Obeya room may be visually eye-catching, that may be all it is.
Probably the 11 principles that the Obeya Association uses provide you with the best definition of what is an Obeya (make sure you download them here and hang them on your Obeya Wall).
A definition that we’ve come across:
A place where strategy and execution are visually connected, aiding a performance related decision making rhythm, combining multiple information sources with the ultimate aim of value creation.
But like we said, in our view it’s probably best to go with the 11 principles. Definitions are – unsurprisingly – very defining. They sometimes focus on boundaries more than they show direction. A set of well aimed principles can provide more guidance.
How does an Obeya Work?
The Obeya provides an advanced visual representation of the relevant, planned work and work in progress of a group of people in an organization, supporting their frequent meetings and their drive to continuously improve group performance, while taking their shared strategy to execution and professionalizing collaboration across teams.
Visual Management is an important Lean practice used to inform and involve anyone in the process, and quickly allow large groups of people to see what is happening. The workflow (gemba) is the most important source of information and for staff to constantly understand what is going on around them, visual methods are a perfect way to get messages across. Find out more on how to build an Obeya!
Why use an Obeya?
- Powerful approach for Strategic Alignment. The Obeya connects strategy to execution with visible orientation on customer experience.
- Strong backbone for employee engagement. People come together in the Obeya to contribute to
high impact improvements every day
- Supercharged engine for Business Performance. The Obeya enables insightful measurement of productivity and Business
Value, to be positively influenced by all.”